Last Updated On September 12, 2019 / Written By Michelle Jaco

What to Look for in a Time Clock for Small Businesses

It’s important to have a time clock you can rely on and trust, especially if you’re a smaller business. Here are the amazing benefits that a time clock can bring to your business.

Introduction

Whether you have 10 employees or 10,000 employees, a time clock is a major part of your business’ success, as it directly impacts labor costs and payroll.

With a time tracking clock system, you can accurately determine how much an employee will get paid for the amount of time worked. It’s important to have a time clock you can rely on and trust, especially if you’re a smaller business.

Here are the amazing benefits that a time clock can bring to your business.

The Relationship Between Small Businesses & Employee Attendance

Implementing time tracking software is important for smaller businesses for several reasons.

A business cannot thrive if they are not properly staffed. You can create the most perfect and thoughtful employee schedule known to man, but it becomes useless if your team is not working their assigned shift times.

One of the major areas of concern small businesses face is time theft. Known as “buddy punching,” some employees will abuse the system by clocking in or clocking out for a friend who is not actually physically present to work.

It’s a dishonest act, and it is often found within small businesses, depleting the company of resources and money.

Because more advanced time clocks feature a biometric time log, you can actually prevent this illegal act of time theft from occurring. With a simple fingerprint scanner - or any other type of biometric data collection - employers are now able to accurately track employee punches.

In addition, a digital attendance system will also benefit a small business by automatically time tracking all of your employees’ timesheets. This added feature is especially helpful because it keeps all of your records in one neatly organized space, including recordings of PTO and overtime pay.

It’s also nice to have things kept in a digital space that’s easy to access, instead of a file cabinet with loose papers that are easy to lose.

What Makes a Great Time Clock App?

So if you know you want to invest in a time clock for your smaller business, you may be asking yourself, “What features and functions should I look for?”

It can be confusing when so many companies boast that their software is the best because they offer an array of tools and features that they claim will benefit your brand.

Let’s explore what details should actually be on your radar when shopping around for next time and attendance software.

Cost

First and foremost, you need to look at how much this software is going to cost you. There are a lot of options out there that are low in cost, but not all of them deliver on ROI.

For every business owner - large or small - revenue and money spent is usually a top priority, as it should be. Your business’s wellbeing is dependent on this aspect.

When shopping for the perfect software, first take into consideration cost and payment plans. Some brands offer different tiered options with more features for a larger investment.

It is also common for companies to receive payment in monthly installments or as one annual fee. Before making your decision, ask if there is a free trial period, so you can test the software before committing to a plan. Some companies will even allow you to take part in a demo to test the product out yourself and determine if it is a perfect fit for your business.

Communication

We all know how important communication is within a business. When you have a small business, you would think communication would be easier since there are fewer people, but oftentimes tension and gossip can arise in a smaller environment, as well.

Some time clock software has built-in communication features that make it easy to have everyone on the same page. Whether a staff member needs to message management about a scheduling conflict, or one employee needs to switch shifts with another, you can do so within the app.

Depending on the specific software you go with, you can send out mass emails or texts on the platform. The software will also send out notifications when there are any last-minute changes to the schedule. Making sure that your employees have the app downloaded with notifications on can be a great way to avoid anyone not seeing a change or message sent.

Ease of Use

It doesn’t matter if you do have a lot of experience with technology or you do not, integrating new work applications should be seamless. This is crucial. You want to make sure that your new attendance system is simple to learn for yourself, as well as your staff.

As an added benefit, some companies are also backed by a strong customer support team, who can assist with any questions or concerns.

Helpful Hint - After deciding on a time clock, hold a staff meeting to discuss how the new software works. This will also give your employees the opportunity to ask any questions and ensure that everyone is on the same page.

Final Thoughts

Now you have a better idea of what goes into an amazing time clock software and why it’s important to utilize it in your small business.

Don’t believe it when people say you have to spend a ton of money to get a great product. There are plenty of cost-efficient options on the market that do an incredible job at what they were designed to do - make your work processes easier.

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