management | 4 mins read

Introducing Time Tracking to Your Organization & What You Need to Know

introducing time tracking to your organization what you need to know
Michelle Jaco

By Michelle Jaco

Using a digital time clock can pose a lot of benefits, however, it's important that you introduce it to your employees in such a way that they are able to trust it. Here are some important things to bear in mind when introducing time tracking.


Labor laws are implemented rules to protect employees and assure that employers are in accordance with these rules and regulations. An important component of this is compensating employees fairly in relation to their hours worked.

That is why companies have started using time tracking tools to manage a work time clock, but what if you're a new company and not entirely sure of how to go about introducing this concept to your team?

As a company, using a digital time clock can pose a lot of benefits, however, it is important that you introduce it to your employees in such a way that they are able to trust it. So, here you will find some important things that you need to bear in mind when you are introducing time tracking to your team.

Honor the Culture

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If you are going to introduce time tracking or a work time clock to your team, you need to respect and honor the culture and values of the employees.

If you are unable to fulfill the team's need or protect their values in general, then your time tracking efforts will be useless. Time tracking often makes employees think that their independence and freedom is being threatened. They also feel that their privacy is being invaded, but if it is used properly then time tracking is one of the most powerful tools out there.

It can help share information, increase productivity and encourage collaborations. If you know the right steps, then introducing time tracking to your team can be a breeze. Below you will find some important steps that you need to take in order to fulfill your goals.

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Strongly Clarify Any Concerns

To make sure that your team does not take time tracking negatively, you need to talk to your team and clarify your intentions.

If you are not open to your team then it can quickly create distrust and that will be devastating for the organization as a whole.

If you are able to make your team understand the benefits of time tracking then it can help them feel more secure and they might become open to the idea.

Make sure that you don't just focus on the benefits that the company will receive, instead talk from the employee's perspective and how it will affect their life.

There are a lot of benefits that time tracking has, some of which are

  • Fair work allocation
  • Makes overtime regulated
  • Highlights workflow inefficiencies
  • Transparency on project progress

Express the Key Benefits

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As a company, your employees are one of your most important assets and you need to make sure that you maintain high morale among them. You need to reassure your employees and clear all the misconceptions they are having about digital time clock.

Privacy and freedom are two of the most important things nowadays and when people feel they these privileges are being taken away they tend to become hostile.

Time tracking software collects employee information and that can be troubling for some employees. However, if you tell them what that information will be used for exactly, then it will calm them down. If you set boundaries that the time tracking software won't cross then that will be reassuring.

Make the employees understand that time tracking is not being introduced to spy on them, nor will it be a benchmark to evaluate individual performances.

It will simply be there to help the employees and more importantly the management. It gives the teams a technical advantage and also allows them to manage their own professional space more efficiently.

There are a ton of time tracking tools you can find, however, you need to choose one that actively protects employee privacy.

If you are looking forward to implementing time tracking in your company, then you need to ensure that you first create mutual respect with your employees, otherwise, it will be difficult for you to introduce a work time clock.

Keep in mind that your tracking tool needs to be usable and user-friendly. It should not interrupt the employees and that is why it is best if you go for automated time tracking tools. An automated time tracking tools do almost all the work itself and that can really save a lot of time.

Test, Train, Implement

Naturally, if you are going to implement time tracking or any other technology in your company for that matter, you need to first test it. Before testing it, you need to understand that there is going to be a learning curve.

First, test the tool yourself and then use the data you gather to teach your team as well. You should be open about your experience, this will help your teammates trust you and the tool more.

You should also consider running the tool with a small group of your employees because that will allow you to better understand its performance. Since your team is the one who will actually use the tool, you need to make sure that they are comfortable with it.

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.

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