reporting | 4 mins read

Making the Most Out of an Online Time Clock Calculator

making the most out of an online time clock calculator
Michelle Jaco

By Michelle Jaco

Getting to the Root of the Problem

No matter what type of business you run, there is one end-result that everyone is most interested in, and it is to increase the revenue and profit of the business. Whenever companies fail to meet their target goals, it is often believed to be a result of external factors that attribute to their shortcomings, rather than internal ones.

Interestingly enough, the poor performance of a company comes from internal problems, like employees failing to use their time efficiently and effectively. This is the reason why it is important to enforce a time tracking system for your team.

Employees may think that time tracking is unnecessary and that it allows companies to too closely monitor them, but this is not the case. Time tracking is quite important, and it is actually beneficial to both parties employees and managers.

When no time tracking system is set in place, employees can often waste time doing unnecessary tasks, and this can result in the waste of valuable hours and thousands of dollars wasted every year.

Time clock calculators are very important, and they can make a huge difference to an organization. Here are the top reasons why you should implement an online time clock calculator in your business.

Prevent Time Theft

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Time theft is the enemy of every business.

Buddy punching is a well-known form of time theft, and it is far worse than other forms of time theft, because it promotes employee dishonesty amongst multiple staff members.

By implementing a time clock, you can calculate the time employees are actually working, based on when they physically clock in and clock out.

On average, 75% of businesses worldwide lose money due to buddy punching. It is a real problem that every company needs to address. Otherwise, your business will be cheated out of money.

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.

Create Efficient Working Schedules

Every business sees some busy days and some not-so-busy ones. When you have more work on your hands, you need to make sure that you are dividing the tasks properly amongst your team.

You need to make sure that your employees follow a schedule and meet their deadlines.

Doing all of this manually can sometimes be a problem, and that is why you will need to resort to a time clock calculator.

If you know that you have a busy week ahead of you, you can alter the schedule and move people from initial tasks and assign them to more important ones.

It will now become easier to track time and visually determine how you are using it. Team leaders can identify who has completed each task and who is currently working on one.

Clock In and Out from Anywhere

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If you are still using dated methods of timekeeping, you are likely using equipment like timestamp machines.

This means that an employee will have to be present in the restaurant to clock in for every shift. This is ideal, but what is the protocol when your employees are working offsite, for say a catering event?

With digital time clocks, you can give employees access to clock in and clock out for shifts from their mobile phones, when working outside of the restaurant.

The best time clocks also come with GPS settings, which will only allow employees to punch in for a shift only when it can confirm those employees are in fact at the worksite. This is an added feature that prevents time theft.

Increase Productivity

Some companies pay their employees on an hourly basis, and if they want this system to work well, they will need to track the employee's time accurately.

With the help of a time clock calculator, you can track your employees' time and attendance. This should help increase their productivity and urge to work.

It can also allow managers to praise their employees when they working efficiently and ahead of schedule. Praise is an important tool and it can actually boost employee morale, allowing them to work better.

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.

Store Employee Data in a Secure Place

In the past when you wanted to verify what time an employee started and ended a shift, you would have to defer to a manually written timesheet that was likely filed away somewhere in back of house.

And although this method got the job done to some extent this form of record-keeping is not being applied in the most effective manner for the betterment of the business.

When you use a digital time clock, employee time and attendance data are conveniently stored in an online database that is also fully secured to protect employee information.

With this method of time tracking, you can easily verify each employee's timesheet without having to dig through paperwork.

If you are not using a time clock in your restaurant, it may be time to make the switch. Employing this technique of timekeeping for your business can really bring some positive outcomes for both management and employees.

A time clock calculator is something that you most definitely utilize in order to keep track of all of your employees' activities at work to ensure that your business remains as productive as possible.

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