Double Time Pay | 4 mins read

What is Double Time Pay and How to Calculate it

what is double time pay and how to calculate it 1626293504 6988
Hanh Truong

By Hanh Truong

What is Double Time Pay?

Besides regular pay rates, various employees can be eligible for different forms of compensation, such as double-time pay. These methods are dependent on the employee's specific work circumstances. In this instance, double-time pay is a type of overtime pay where an employer pays employees twice their normal rate.

For example, exempt employees are entitled overtime double-time pay if they work a less desirable shift, like from 1 am to 9 am. Those that work on federal holidays or have excess hours of overtime are also likely to receive double-time pay. Generally, employers will need to compensate double-time pay when staffers are already working overtime.

Although the Fair Labor Standards Act (FLSA) does not have guidelines on this form of compensation, there are state standards. These rules may vary for each state. California, for instance, has regulations for double-time pay for the following factors.

  • Working more than 12 hours in a day - Employees based in California must earn twice their minimum wage rate for any time worked that is over 12 hours.
  • Working 7 consecutive days in a row - California employees earn double-time pay after they work 8 hours on the 7th consecutive day.
Additionally, union contracts may delineate rules for double-time wages. It is important that business leaders assess their state law and union guidelines to ensure compliance with wage laws. Owners can also enact their own double-pay policies to ensure fairness and to demonstrate their appreciation for employee time.

How to Calculate Double Time Pay

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It is important to ensure employees are paid accordingly, considering the workforce is an organization's biggest asset. Properly compensating employees will showcase how the company values its teams. When employees feel appreciated, they will be more motivated and productive in their work. Staff members that have high morale will also be more loyal to a company, therefore, decreasing turnover rates. Additionally, an appropriate compensation package will attract top talent in the industry.

To reap these benefits, organizations need to make sure they are calculating wages correctly. This is especially important for businesses that have non-conventional compensation standards, such as double-time pay. Companies that have doubletime overtime policies to adhere to should use the following guide to calculate wages.

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1. Pinpoint Double-Time Pay Rate Eligibility

Before delineating double-time pay rates, managers need to identify who would qualify for this type of compensation. This process entails assessing state and union guidelines. Employee handbooks will also have information about various overtime pay rates.

2. Determine Regular Hourly Rate

Companies that compensate employees hourly wages will already have this information. However, establishments that pay salaries will need to convert the annual pay into an hourly rate. Doing so will ensure an accurate double-time pay calculation. Managers can find this value by dividing the total salary by 52, the total number of weeks in a year. Then, they need to take the quotient and divide it again by 40, the total number of hours in a regular, full-time workweek.

3. Establish Eligible Work Hours

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After determining the hourly rate, business owners need to establish the hourly threshold in which employees are eligible for double-time pay. For example, if union regulations for a small business require double-time pay on Christmas, managers must count every hour their employees worked on the holiday.

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4. Calculate the Pay Rates

Once the exact number of hours worked is determined, the double-time pay can be calculated. All that managers or payroll staff members need to do is double the regular hourly rate and multiply it with the number of double-time pay hours. Following the previous example, the non-exempt employees' regular rate pay is $15 per hour and they worked 6 hours overtime on Christmas. The double-time pay rate for this situation would be $30 an hour. And since the staffer worked 6 hours, the total double-time pay for the day is $180.

5. Add the Regular Pay and the Double-Time Rates

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Now that the double-time pay is calculated, it must then be added to the normal pay rate. This total value will be how much an employee works and earns for that pay period. So if the employee that worked on Christmas also earned $200 during regular workdays, their total paycheck for the work week would be $380.

Key Takeaways for Double Time Pay

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  • Double-time pay is a type of overtime compensation where employers pay their staff twice their usual hourly work time rate.
  • Companies will oftentimes offer double-time pay rates for every hour worked during extreme working conditions, holidays, or less desirable shifts.
  • Various states and union contracts will also have double-time pay policies and labor laws.
  • Properly calculating double-time wage hours will ensure employees are paid accurately, which can result in benefits, such as boosting morale.

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