reporting | 4 mins read

The Importance of an Employee Time Clock in the Workplace

the importance of an employee time clock in the workplace
Michelle Jaco

By Michelle Jaco


If your staff is still using a piece of paper and pencil to record their time worked each week, or even if you're using a spreadsheet, it's time to upgrade your scheduling practices. It might be nice to use those methods because you and your team have become accustomed to this way of doing things, but what if I told you there were time clock apps that will make your job much easier?

Well, there are plenty of those apps and we wanted to share with you why they're important to you and your business. If you've ever wondered if your employees are reporting their time accurately and honestly, you may want to start using a time clock to address such concerns.

Time clock software can solve a ton of problems that you may not even know you have. Here are the top reasons to switch over to the digital side when it comes to employee time tracking.

Upgrades the Payroll Process

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There are a number of time clock products on the market, but not all of them offer payroll functionalities.

It can be quite time consuming when you have to complete time clock conversions for payroll every other week. A great time clock will automatically convert hours worked to hours paid. This feature frees up your time, so you can focus on other important areas of the business, as well as lighten your back of house work load.

When employees aren't present, the hidden costs can be found within the payroll. This is where a time clock software can come in handy. This can be incredibly crucial for things like paid time off or sick days.

Time clock apps will also integrate direct deposit within the payroll function of the software. This will cut costs of paper, printing and save you time when it comes to distributing.

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.

Improves Attendance

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Another thing that can be time consuming is trying to keep track of everyone's time and attendance. Whether you have five employees or 500 employees, attendance gets complicated when people are calling in sick, taking a vacation, or switching shifts with someone.

When you use a time clock app, you'll be able to easily see information and reports that can help you address common oversights, like systematic absences and employees who are continuously late.

When an employee is gone, this can increase the amount of time dedicated to payroll and cause several issues. It may appear obvious, but losing an employee for a shift can cost you monetarily and negatively affect the customer service experience your bussiness sets forth.

Lastly, it's important to pay attention to attendance for morale sake. When fellow team membrse have to pick up the slack of missing employees, there tends to be a large decrease in morale as tension increases and can quickly build up along with in-house gossip.

Using a time clock software can make it easier for you to be able to take a look at issues before they worsen.

Keeps Employees Honest

If your employees have a buddy system and occasionally clock each other in and out to benefit one another financial also known as buddy punching, implementing a time clock software can be crucial.

Enforcing the human element of punching in/out through biometric data, like using a biometric fingerprint scan to clock in and clock out, will eliminate buddy punching.

The time clock calculates the honest total time an employee has worked.

On that note, time clock software gives everyone fairness and accuracy. It can increase morale and keep everyone honest.

Whether you have a large business or a small start-up, it's important to have an honest and trustworthy staff who will not engage in time theft, whether you use software or not.

Saves Time & Money

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Lastly, using time attendance software can also save you time and money.

Since data is automatically collected and calculated whenever an employee begins and ends a shift, you no longer have to make a time log of each employee. Time Clocks also rid of the chance of there being any human error when it comes to entering working times and lunch breaks.

Unfortunately, there is such a thing as employee fraud. Using time tracking software will help avoid this problem from occurring.

Employees won't be able to clock in or out for a shift unless the employee is physically present to input their biometric fingerprint.

Some apps even offer GPS features on mobile devices that will only allow employees to clock in from their phone once they're in the restaurant and ready to work, instead of prematurely.

You'll also save time since you won't have to chase down employees and get their timesheets from them. It can be time-consuming and exhausting to have to keep track of every single employee you have, which is why you want to have an app that does it all for you.

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.

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