Management Information Systems | 5 mins read

Everything You Need to Know About Management Information Systems

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Lauren Christiansen

By Lauren Christiansen

What are Management Information Systems?

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Every business owner knows that effective supply chain management relies on the quality of business processes and implemented technology systems. If employees can't access the data they need when they need it, they can't finish tasks on time. If information technology does not allow users to perform specific tasks, morale and productivity suffer. Managers can't encourage teams to work more efficiently if nobody can perform their jobs.

This is one of the biggest challenges facing business owners in the digital age. Poorly designed processes coupled with ineffective hardware/software creates chaos. So, what's the solution for those in business management? That's where a management information system comes in.

Management information systems MIS are tools and policies that collect data, aggregate it, and present it to users. Owners utilize computer information platforms to generate reports that detail all of the information needed to optimize decision-making. Reports provide insight into everything from scheduling bottlenecks to regular inventory shortages. Armed with accurate data, managers can create strategies to eliminate errors and improve future processes. Read ahead to learn about the different types of management information platforms and understand how they are used.

1. Management Information Systems Reporting Solution

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A management reporting system is a database that holds financial and operational data. Middle managers typically use these systems to report on current or historical financial performance. This helps to forecast future growth and make better real-time decisions.

The information system also analyzes the performance of these managers to ensure they meet key performance indicators. Those in upper management utilize all aggregated data to compare the company's performance to any pre-determined objectives. This helps to know whether the organization is on track to meet or exceed customer expectations.

  • Increases communication
  • Improves productivity, accuracy, and timeliness
  • Improves decision-making and efficiency within an organization
  • Identify bottlenecks before they become bigger concerns
  • Save money and resources
  • Improve customer relationships

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2. Management Information Systems Business Process Control

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A process control platform monitors an organization's physical supply chain processes. This includes any assembly line work, petroleum processing, or building parts. Process control solutions collect real-time data and generate reports that detail the performance of any machinery or equipment.

Managers then review the reports to see if there are any patterns in breakdowns or equipment failures. They can then set up routine maintenance checks or order new machinery before a breakdown occurs in the future. This saves time, money, and resources. It also maximizes efficiency as workers no longer need to wait around for a piece of equipment to be fixed.

3. Management Information Systems Sales and Marketing

Sales and marketing management information systems enable managers to execute and track all sales and advertising processes. This includes product development, future sales, advertising schedules/outlets, pricing, and promotions. Reports let managers know which products are selling and which are not. Users can also drill down further to see how well a specific product sells at a regional franchise or location. This helps upper management get a full-scope view of the quality of advertising campaigns and sales strategies.

  • Internal Record - Everything about the order to payment cycle, which is used for further analysis
  • Marketing Intelligence System - Procedures and sources used to make marketing decisions
  • Marketing Research - Marketing data used to solve complex marketing problems
  • Sales Force - Sales related data used by sales reps to manage problems and increase profits

4. Management Information Systems Inventory Management System

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An inventory management platform tracks anything related to stock levels, sales, spoilage, loss, or theft. This allows managers to optimize the reordering process and save money. Because owners know exactly how much stock is on hand at any given time, they won't worry about over/underordering. They can also track inventory in other franchises to prevent shortages and alert those assigned supervisors. Not only does this save resources and help managers stay more organized, but it also improves customer service. Customers know they will receive the products they need when they need them.

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Try it free for 14 days.

5. Management Information Systems Accounting and Finance

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Accounting and finance information systems track all assets and any investments. Data is aggregated to generate reports that accounting and financial teams need. Queries may include payroll tax issues, pension funds, state tax compliance, or federal tax compliance concerns. This enables managers to perform financial audits or provide them to regulators.

Accounting management information systems also maintain transaction data, returns, and any bank transfers. Profit and loss statements, along with any balance sheets are also held within the system. Upper managers use this data to analyze current financial performance as opposed to historical performance. This helps to determine how well the company is meeting future growth objectives.

  • Control of financial policy and formation of planning
  • Preparation of budget
  • Cost control
  • Evaluation of employees' performance
  • Prevention of fraud and errors

6. Management Information Systems Human Resources

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A human resource information system allows HR teams to request information related to payroll, benefits, and retirement. It also streamlines communication between workers and the Human Resource department, as there is an online place to locate HR information. Workers can automatically find answers to questions or update their coverage, which frees up the HR team.

Training materials, onboarding tools, timekeeping, and work attendance data are also maintained in an HRIS. HR can also review resumes and search for job applicants with specific queries that narrow results down. This makes work life much easier for HR and allows them to focus on more critical tasks. Self-service functionality also improves employee morale as workers prefer greater autonomy over their data.

Key Takeaways for Management Information Systems

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In conclusion, here are the different types of management information systems -

  • A reporting system allows managers to print out quick reports of any information related to finances or operations.
  • A business process control platform enables managers to analyze equipment and machinery performance to optimize future maintenance requirements.
  • Sales and marketing information systems maintain all data related to advertising campaigns, current/past sales performance, and more. An inventory management platform holds all stock and reordering data to help owners reorder the right amounts of products moving forward.
  • Accounting and finance platforms help business owners optimize cash flow management. A human resource information system maintains all HR data and streamlines onboarding processes. This frees up time for HR teams so they can focus on more critical tasks.

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